What is the Dynamic Purchasing System?

It can benefit both buyers and suppliers, but what exactly is the Dynamic Purchasing System (DPS) and how does it differ from a Framework?

In brief, the DPS is an electronic process used when contracting for works, services or goods. Set up according to the restrictions and conditions of Public Contracts Regulations 2015, it helps buyers comply with legislation and can speed the award of contracts. 

Contracting authorities, including central purchasing bodies, set up the DPS, which may be divided into categories for products, works or services. Once set up, interested suppliers apply to join using a pre-qualification questionnaire. Those meeting the selection criteria will be admitted to the DPS.

When a specific contract opportunity arises, the buyer invites all suppliers in the relevant DPS category to bid. 

Awarding under a DPS

Buyers must adhere to certain conditions. These include: 

1. Making it clear that a DPS is involved when publishing a call for competition
2. Detailing the nature and estimated quantity of purchases envisaged
3. Providing information about the DPS itself, its operation, and its electronic and technical specifications
4. Indicating in the procurement documents any division into categories of products, works or services and the characteristics defining them
5. Offering full direct access, while the DPS is valid, to the procurement documents in accordance with regulation 53 of the Public Contracts Regulations 2015.

Pros of the DPS

The DPS can streamline processes. Suppliers don’t have to demonstrate suitability and capability every time they wish to compete for a public sector contract. Buyers can more easily find relevant suppliers. Tenders can be awarded more quickly. 

Compared to a Framework, the DPS is more flexible as suppliers may join it at any time during its period of validity.

Other benefits include: 

• Increased range of competition during the life of the DPS as new suppliers can join
• Unlimited supplier numbers and unrestricted access for SMEs
• A DPS is not limited to a maximum term of four years
• Buyers can filter the DPS to find suppliers for their specific needs
• By following the guidelines, buyers can be confident they are adhering to procurement legislation.

Contact Us

If you like to learn more about the DPS, how it works and how you could benefit, please get in touch.